How to Limit Downtime in a Corporate Office Move

By Julie DeLong, A-1 Freeman Moving Group 

There is no question that your business will encounter some downtime while you're moving to Tulsa, the question is the right way to minimize that window. Nowadays, "downtime" means the hours you are offline and cut off from clients and vendors--not the time used physically moving pieces of furniture and equipment from one place to another.

You may find 3 key elements to reducing your time offline, and if you apply the three you ought to be equipped to pull off a seamless move. But this is the trick--you can't select two out of three; there exists a synchronicity to the method that requires focus on each of the 3 parts.

Point Person and Organizing

If you remember one thing from looking over this, it is that you need a single person in control. And that one person's principal task is to control all the organizing and logistics of the move.

Identify a budget for the move and set your point person free to meet and employ a professional office moving company in Tulsa. The following are a couple of other jobs your internal “concierge” will oversee.

Service providers--everyone from the flower delivery guy to your telephone provider--have to be aware of your move time as fast as possible, as well as any changes in the range of their work. Develop a schedule of when services are disconnected in your old place and when they will be live in the new one. Preferably, there exists a few days overlap to make certain you will be protected should there be a snafu with the actual move.

Floor Plan

Give your point person a floor plan of the new area when you have any upfit particulars and share it with the professional movers in Tulsa. This information will not only help calculate prices (first floor vs elevator, loading docks, and so on.), yet permits the staff structure the circulation of the move-in. A copy of the layout really assists the designers place desks and chairs and other components in front of the move which subsequently lessens the actual loading in the space.

IT Cabinet

Call it what you will--IT Closet, Server Room, Hall of Worry and Confusion--the quicker you identify where that place is, your IT crew has the ability to get prepared for running wires and cables and whatnot.

Possibly, if you are relocating your workplace you're additionally springing for the most current in technology. In the event that you have not improved your systems for a while, you are in for a pleasant shock--that large room you needed for all your out of date equipment has shrunk so much that you might only require a modest area committed to the IT components.

Now is also a great time to examine your tech accessories--the equipment that defends you if something goes wrong. These would include your power backups, surge protectors, fire extinguishers, and HVAC.


Should you be using the cloud and your employees can function remotely during the move, you might be in a position to keep running devoid of any online downtime. When that is not your state of affairs, ensure that your moving wizard has each of these details nailed down.

The IT staff needs to have all the cabling and connections for workstations, printers, and phones tested and ready for action once the new devices comes in the door. When you are buying new components, make certain it is all set up so that they can plug it in once the workstations get there.

Taking care of All the Specifics

Your concierge manages all the internal particulars and hands-off details as needed to the moving company, providers, and other people that need to be informed. This frees up the remainder of the workers to keep working on their true jobs rather than wondering where exactly they will come across the files. It can also help spirits to know that there's a single person handling pretty much everything, plus they know where to go in order to eradicate the gossip that you're eliminating the free coffee drinks.

Simply speaking, if you have a plan and also the right point person and office moving company in Tulsa employing that program, your company move will be smooth and worry-free.


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