How to Limit Downtime in a Corporate Office Move

By Julie DeLong, A-1 Freeman Moving Group 

There is no question that your company will experience some downtime while you're moving to Tulsa & Oklahoma City, the question is how to minimize that time frame. In today's world, "downtime" refers to the time you are offline and cut off from customers and vendors--not the time used actually moving pieces of furniture and equipment from point A to point B.
 

You may find three key aspects to reducing your time offline, and when you apply the three you ought to be equipped to pull off a smooth move. But this is the trick--you can't pick two out of three; there exists a synchronicity to the method that requires focus on each of the 3 parts.

Point Person and Planning

If you take away one thing from reading this, it is that you'll require a single person in charge. And that one person's principal task is to control all the planning and logistics of the move.

Identify a budget for the move and set your point person free to meet and employ a professional office moving company in Tulsa & Oklahoma City. The following are a few other jobs your internal “concierge” will supervise.

Service providers--everybody from the flower delivery guy to your telephone provider--have to know your move time as fast as possible, as well as any adjustments to the range of their work. Develop a schedule of when services are disconnected in your old location and when they will be live in the new one. Preferably, there's a couple of days overlap to make certain you will be protected if there's a snafu with the actual move.

Floor Plan

Give your point person a floor plan of the new location when you have any upfit particulars and share it with the professional movers in Tulsa & Oklahoma City. This information will not only help estimate costs (first floor vs elevator, loading docks, and so on.), yet permits the staff structure the circulation of the move-in. A copy of the layout really will help the designers place desks and chairs as well as other components ahead of the move which subsequently lessens the actual loading into the space.

IT Closet

Call it what you will--IT Closet, Server Room, Hall of Despair and Confusion--the sooner you determine where that place is, your IT crew has the ability to get prepared for running wires and cables and whatnot.

Possibly, if you're relocating your workplace you're also opting for the most current in technology. In the event that you have not upgraded your systems for a while, you're in for a pleasant shock--that big space you needed for all your existing equipment has shrunk so much that you could only require a modest area dedicated to the IT components.

Now's also a great time to examine your tech accessories--the equipment that defends you if something goes wrong. These include your power backups, surge protectors, fire extinguishers, and HVAC.

Infrastructure

If you are using the cloud and your employees can work remotely during the move, you might be in a position to keep running devoid of any online downtime. When that is not your state of affairs, ensure that your moving wizard has each of these particulars under control.

The IT staff should have all the cabling and connections for workstations, printers, and phones checked and ready for action once the new devices comes in the door. When you are buying new equipment, make sure it is all set up so that they can plug it in as soon as the workstations get there.

Taking care of All the Specifics

Your concierge manages all the internal particulars and hands-off details as needed to the moving company, providers, and other people that need to be informed. This frees up the rest of the workers to keep working on their true jobs instead of questioning where exactly they will come across the files. It can also help spirits to know that there's one person handling everything, plus they know where to go to eradicate the gossip that you're eliminating the free coffee drinks.

Simply speaking, if you have a plan and also the right point person and office moving company in Tulsa & Oklahoma City employing that program, your company move will be smooth and worry-free.

 

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