How to Limit Downtime in a Corporate Office Move
By Julie DeLong, A-1 Freeman Moving Group
You'll find 3 key aspects to decreasing your time offline, and when you implement all three you will be in a position to accomplish a seamless move. But here is the key--you won't be able to select two out of three; there's a synchronicity to the method which demands attention to each one of the three components.
Point Person and Planning
Should you remember one thing from reading this, it's that you'll require one person in charge. And that specific person's principal project is to control all the planning and logistics of the move.
Identify a budget for the move and set your point person free to speak to and hire a professional office moving company in Tulsa and Oklahoma City. Here are a number of other duties your internal “concierge” can oversee.
Service providers--anybody from the paper delivery person to your internet provider--need to be aware of your move time as quickly as possible, as well as any variations in the extent of their work. Generate a timetable of when services are shut off in your current area and when they will be live in the new one. Preferably, there's a couple of days overlap to ensure you are covered should there be a snafu with the actual move.
Get your point person a floor plan of the new area whenever you have any upfit particulars and discuss it with the professional movers in Tulsa and Oklahoma City. These details not only helps assess costs (ground floor vs elevator, loading docks, etc.), yet allows the crew model the circulation of the move-in. A copy of the floor plan really will help the designers set desks and chairs and other accessories in front of the move which consequently shortens the actual loading in the space.
Call it what you will--IT Closet, Server Room, Corridor of Despair and Confusion--the earlier you identify where that place is, your IT staff can get ready for running wires and cables and whatnot.
Possibly, if you're moving your business you will be likewise springing for the most current in technology. If you have not updated your systems for a while, you're in for a happy shock--that large space you needed for all your old equipment has shrunk so much that you might simply need a compact area devoted to the IT stuff.
Now could be also a great time to examine your technological accessories--the equipment that protects you if something goes wrong. These consist of your power backups, surge suppressors, fire extinguishers, and HVAC.
In case you are using the cloud and your employees can function remotely through the move, you may be equipped to keep going without the need of any online downtime. In case that's not your scenario, make sure your moving wizard has each of these specifics under control.
Your IT team will need to have all the wiring and connections for workstations, printers, and phones confirmed and geared up for action right after the new equipment comes in the door. If you are obtaining new components, make sure it is all in place so that they can turn it on when the workstations get there.
Taking care of All the Particulars
Your concierge handles all the internal details and hands-off details as needed to the moving company, suppliers, and others that need to be in the loop. This frees up the rest of the workers to continue working on their real jobs rather than pondering where exactly they may locate the files. It can also help morale to know that there will be one person handling every little thing, plus they know where to go to dismiss the rumors that you are getting rid of the free coffee drinks.
Simply speaking, for those who have a method and also the right point person and office moving company in Tulsa and Oklahoma City implementing that approach, your company move will be smooth and worry-free.
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