Make your Moving Process Simple with this Easy Calendar

The moving process is a chaotic occasion for everyone. Be that as it may, with some help and guidance from Oil Capitol Relocation, it can be incredibly easy. We’ve prepared an exhaustive blueprint that will guide you to manage your move and make it go as smoothly as possible. It might be a little shocking to find out that you should start the moving process two months before you’re actually ready to go!

6-8 Weeks Before Moving Day

Working With the Mover:

Get a hold of your Oil Capitol Relocation agent.
Determine an appointment for the agent to visually survey your home and prepare an estimate.
If your business is paying for your move, refer to their moving policy to determine the services the mover will be authorized to take on.
Do you want to do any of the packing -- or would you like to let our packers handle it? Your agent will cover all of our packing services with you.
Show the agent the whole inventory that will be moved. Any items you fail to disclose or that are added later to the shipment will increase the price tag, even if you have been given a binding estimate.
Sign the Estimate/Order for Service after youyou have a firm knowledge of each section. Your agent will answer any questions you have.
Keep the phone number and name of your salesperson or move coordinator close by.

4-6 Weeks Prior to Moving Day

Places to Notify:

Alert the post office that you are moving. You can easily get a Change of Address form from the United States Postal Service Web site. Produce a checklist of friends, relatives, business firms and others who should be informed of your move. Below we've prepared a list of common entities that you will probably need to contact.:

Utilities Personal Accounts

Electric Pharmacy
Gas Dry Cleaner
Water Lawn Service
Telephone Bank/Finance Companies
Sewer District Credit Card Companies
Trash Laundry Service
Cable/Satellite Auto Finance Company
Fuel (Oil/Propane) Health Club
Sewer District

Professional Services Publications

Doctor(s) Newspapers
Dentist Magazines
Accountant Newsletters
Lawyer Professional Journals
Broker Insurance Agency

Government Offices

Department of Motor Vehicles
Social Security Administration
State/Federal Tax Bureaus
City/County Tax Assessor
Veterans Administration

Miscellaneous:

Have a "garage sale" or use an online auction service to dispose of unwanted items. Donate undesired clothes or furniture and appliances to charitable organizations. Get a receipt from the charity so you can inquire about getting a tax write off next year. Begin using supplies of canned goods, frozen foods and other cleaning items. Plan your shopping so that you end up getting only what you'll use up before you move.

2-3 Weeks Prior to Moving Day

Working With the Mover:

Alert your agent if if you have more or less items from your planned move or if your schedule has been bumped up or pushed back. Be sure to supply your agent with destination address and phone numbers where they can get a hold of you.

Confirm any detours required to pick up or deliver goods to someplace other than the base pickup or delivery points.

If you need your car moved for you, prepare to drive it to a suitable loading area. Make sure that you have a plan in place to pick up your car when you arrive at your destination.

Preparing the Family:

Take the family for a farewell visit to some of the places that hold happy memories. Have a going-away party for the children and their friends.

Don't forget to make some time for yourself...an open house or an informal dinner or barbecue. Keep it simple. Be sure to get your family travel plans in order. Reserve hotel rooms and airline tickets as needed.

If driving, have your car serviced for the trip (check tires, brakes and windshield wipers, fluids, belts, etc.)

Preparing Household Items:

Federal law requires that you get rid of flammables like fireworks, cleaning fluids, matches, acids, chemistry sets, aerosol cans, ammunition, and poisons such as weed killer. Drain gas from your power mower and other machinery. Get rid of partly used cans of oil, paint, thinner, bleach, or any other substances that may be flammable or combustible or those stored in containers that may leak. Make sure you're up-to-date on the complete list of non-allowables.

Get rid of propane tanks from barbecue grills.

Set a meeting with a service technician to ready your major appliances for transit — or have your agent send someone out who is sanctioned to complete this task.

Determine and set the best date for having utilities disconnected. If you can manage it, arrange to keep utilities in service through moving day.

Have rugs and draperies professionally cleaned. Leave both wrapped when they are returned. Procure a written assessment of antique items to validate value. During your cleaning process, refrain from waxing or oiling wooden antiques (and fine wood furniture) before moving on account of a few products may soften the wood, making it vulnerable to imprinting from furniture pads.

Clean your upholstered furniture after you get to your new home since moisture could produce mold if furniture needs to be put in storage

One to Two Weeks Before Moving Day

Pets and Plants

Decide what to do with house plants. Oil Capitol Relocation cannot safely transport your plants because of the various environmental factors in the van.

Alternatives:

Leave your plants with family, friends, or neighbors and find new ones at your new location.

Gift plants to a hospital or other institution. Include plants in a garage sale.

A handful of states allow the entrance of all house plants; others permit them in accordance with specific rules and regulations.

Make an appointment for your pets with the vet. Most states demand health certificates and rabies inoculations. See that identification and rabies tags are securely adhered to your pet's collar.

Set up transportation of pets. Bring them with you in the car or send via air.

Other Important Details:

Gather all of your possessions that are being cleaned, stored or repaired (clothing, furs, shoes, watches, etc.). Be sure to get all your stuff from your locker at the club, bowling alley or gym.

Return library books and stuff you might have borrowed from friends or neighbors, and retrieve things you may have loaned.

Day Prior to Moving Day

Working With the Packers

Show the packers any extra-fragile items needing special attention. Mark accordingly any things you don't want packed or moved, as well as cartons you need first when the van arrives at new home.

If you're boxing everything up yourself, be positive all your stuff is ready to go before moving day. When they get to your place, the van operator will inspect your boxes to make sure they have been suitably packed. Gather stuff you expressly want packed together, such as children's toys, and place in different groups.

Disconnect all electronic appliances 24 hours prior to your move, other than plasma TVs, so that they will be at room temperature on moving day. This includes home computers, stereos, and audio/video equipment.

Last Minute Details:

Check closets, cabinets, and storage lockers for any items that didn't get packed.

Be on hand when the service representative gets to your place to prepare your appliances for shipment. It is your obligation to see that all mechanical and electrical equipment is properly serviced for shipping prior to the arrival of the moving van at your expense. If you have failed to have an article serviced, the van operator may load and haul it but will mark the inventory sheet "Not Serviced."

Moving Day

Working With the Mover:

It is your obligation to see that all of your goods are loaded, so remain on the premises until loading is finished. After making a final tour of the house, check and sign the inventory. Get your copy from the van operator and keep it.

Approve and sign the Bill of Lading/Freight Bill. It states the terms and conditions under which your goods are moved and is also your receipt for the shipment. Be sure to finish and sign the stated valuation statement.

Complete and sign the High-Value Inventory form, whether or not possessions of extraordinary value are included in the shipment. You also need to sign and date the "Extraordinary (Unusual) Value Article Declaration" box on the Bill of Lading, if relevant to your shipment.

Make sure the van operator has the correct destination address. Make sure to let the van operator know how they can get a hold of you, including phone numbers, pending the arrival of your household goods.

Last-Minute Details:

Leave your phone connected throughout moving day. After the van leaves and you finish last-minute calls, be sure to pack the phone in one of your suitcases.

Take a Last Look Around:

Water shut off?
Furnace and air conditioner shut off?
Light switches turned off?
All utilities arranged for disconnection?
Windows shut and locked?
Old house keys surrendered?
Have you left anything?

Delivery Day

Working With the Mover:

Be on hand to accept delivery. If you aren't going to be able to make it, be sure you find an adult who can be your representative to accept delivery and pay the charges for you.

On the day of delivery, the van operator will try to contact you by phone and/or will show up at the residence if they are unable to get a hold of you. If you are unable to accept delivery of your shipment within the free waiting time (i.e., two hours) after notification of arrival at destination, you may ask for waiting time until delivery can be made.

Check your household goods as they are unloaded. If there's damage of the property from that noted on the inventory at the time of loading or if any items are missing, note conflicts on the van operator's copy of the inventory sheet. When you sign the inventory sheet, you are recognizing receipt of all items listed. Personally report any loss or damage to your salesperson or move coordinator.

When unloading, each piece of furniture will be placed as you direct, including the laying of rugs and setting up any beds disassembled at origin. However, mattresses will not be unpacked, and appliances and/or fixtures will NOT be installed. At your request and at an additional charge, your salesperson or move coordinator can arrange for this service. The mover is not obligated to rearrange your furniture.

Place a floor plan of your new home by the entrance, which the movers can use to determine where each piece of furniture should go.

Keep all documents pertaining to your move in a safe place. You will need them for verification of moving expenses when you file your federal income tax returns. To prevent possible damage, television sets, other electronic equipment and major appliances should not be used for 24 hours after delivery, allowing them time to adjust to room temperature.

One Week After Move

Settling In:

Check with your new post office to pick up any mail being held and arrange for delivery to start.

Check state (and local) requirements for auto registration and a driver's license.

You may want to select an attorney to discuss laws that pertain to your destination state, county, and/or city. Be sure to cover such matters as wills, transfers of property and investments, insurance regulations, inheritance laws, taxes, etc. Most laws affect a family as soon as residence in the new state and city is established.

Now that you've gained an expert level of knowledge on the moving process, let us provide you with the aid you need. Get a quote today, and we’ll get you started on the path to a professional move with as little problems as obtainable. Don't do all the heavy lifting yourself. Let us help.