Hey, Tulsa: These 8 Office Relocation Mistakes Can Cost You a Lot

office being prepared for a moveYou’ve got a business to maintain. And now you‘ve got to maintain it while you’re moving it from one location to another! How do you keep your Tulsa business growing and the profits flowing while your furniture’s going out the door? That’s the essential question of office relocation! Answer it erroneously, and your productivity and profits will go out the door with the furniture.

At Oil Capitol Relocation, we’ve got a right answer for you – one that’s predicated on helping you circumvent 8 errors that we, as office relocation specialists, find all too typically made:
  1. Not Planning Ahead. As soon as you realize you’ve got to move, that’s when you ought to begin planning for it. Regrettably, too many firms get started on their office relocation planning a little too late. Too late for what, you ask? Well, too late for moving companies and other suppliers to put together a decent proposal for you, let alone properly deliver the goods and services you purchase from them. It’s best to be mindful of one thing in particular: too little time usually translates into too many errors. Let the size of your company and the complexity of your move – i.e., the number of steps that must be completed before other steps can be begun – guide you in deciding how soon is soon enough.
  2. Not Checking Out Your Mover Thoroughly. Office relocations are difficult. You need a moving company that’s savvy enough to take care of office furniture and modular systems, computer systems and networking, office equipment, machinery, and hardware, cabling, phone systems, security systems, building permits, and ... that’s just contemplating, make sure they’re legitimate. Check https://ai.fmcsa.dot.gove/hhg/search.asp to see, first of all, that they’re U.S. Department of Transportation (DOT) licensed and insured, especially for interstate commerce. Check the reviews at bbb.org. to see if any complaints have been entered against them with the Better Business Bureau. And, if you want even more-direct insights, talk with other businesses who’ve hired them to see how well they fulfilled their contractual promises. It’s also prudent to inquire about their moving crews – whether they’re full-time employees or temps, whether they’ve been background checked and drug tested, and whether they observe traditional chain-of-custody procedures.
  3. Not Coordinating and Communicating Properly with Your Mover. Your office relocation manager must work with the project manager your moving company has assigned to see that your internal team and the moving company’s team are in perfect sync. Any [[changes in the schedule must be properly communicated to everyone involved, thus helping prevent one delay from creating others and causing all sorts of glitches and cost overruns.
  4. woman alone in empty officeNot Assigning Enough Internal Staff to Your Move. The difficulty of any office relocation practically decrees that you recruit the help of your own personnel. Go for people in each department who understand their department’s needs thoroughly and have access to applicable company records. That might not always be the department head! In fact, you’re often better off getting the help of seasoned but non-managerial staffers, as they’re more likely to submit to your relocation manager’s dictates without argument.
  5. Not Following the Schedule. It’s seldom the case that an office relocation schedule loses speed. Certainly, various tasks can be held up for this or that reason. But what typically happens then is that the schedule gets truncated. And that typically happens because the planning got off to a late start. And what happens when you aim to compensate for lost time? More people from your side and the mover’s side are assigned more overtime hours. Everybody starts getting in everybody else’s way. Things get sloppy. Mistakes are made. And who pays for all this? Yep. Better to create a pragmatic schedule up front and adhere to it.
  6. Not Budgeting Adequately for Your Move. Frankly, it’s not easy for any company that hasn’t gone through a relocation before to know precisely what its move will ultimately cost. To leave that cost to chance, though, or to budget for it incompletely is a big mistake! In many instances, you need to figure in recurring real-estate costs, soft-dollar expenses for, say, employee relocation and training, capital expenses including new furniture and office equipment purchases, moving expenses, and consulting expenses for such things perhaps as interior design and engineering. The more of your needs you reckon with at the start, the more controllable the expense of your office relocation will be.
  7. Not Having Sufficient Coverage. If you’ve selected a professional relocation company of any reputation, the risk of property damage is minimal. That said, you be prepared. Ask your mover about the coverage options they offer and pick the one that seems most right for your firm.
  8. Not Thinking to Back Up Your Data. There’s no point in recounting horror stories here. Suffice it to say that during your office relocation, your company’s material records ought to be backed up digitally, wherever doable. Those that can’t be digitized should be stored safely in a warehouse. And your digital data ought to be backed up in the cloud. Historically, losing such data or suffering its damage isn’t a regular phenomenon. But do you really want to risk it? Then, in whatever way achievable, back it up!
An excellent way to circumvent these types of errors – or to counteract them effectively – is to sign on with a moving company that has a verifiable track record of successful office relocations. May we propose Oil Capitol Relocation right here in Tulsa? Investigate us as we suggest above. Then look over our office relocation services and ...

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